Property Ops · By ProductQuant

Property management for teams that outgrew spreadsheets but don't need Buildium

Tenant screening, maintenance dispatch, rent collection, and lease renewals — automated end-to-end. Deployed in 2 weeks, no long-term contract.

✓ 50–500 units ✓ Deployed in 2 weeks ✓ No long-term contract
See how much time you'll save →
$699 setup · $99/mo · or build it yourself with our guide for $199

The Problem

You're running a property portfolio your competitors are running with software

Small property management companies (50–500 units) do everything manually. You're too small for Buildium or AppFolio, but too big to keep running operations on spreadsheets and sticky notes. Every manual process costs you hours — and those hours compound across every unit you manage.

ROI Calculator

20+ hours/week manual → automated. Here's where it goes.

Before — Manual 20+ hrs/wk
✗ Manually screening tenant applications — cross-referencing credit checks, employment, and references
✗ Chasing late rent payments by email and phone, one unit at a time
✗ Dispatching maintenance requests to contractors via text/email/call
✗ Manually preparing lease renewal docs and scheduling signatures
✗ Tracking inspection schedules, insurance renewals, and compliance dates manually
✗ Manually reconciling rent payments across accounts
After — Property Ops <2 hrs/wk
✓ Applications auto-scored against your criteria — red flags flagged, top candidates surfaced
✓ Rent reminders sent automatically, late fees applied, payment tracking in one dashboard
✓ Maintenance tickets auto-routed to nearest contractor with SLA tracking
✓ Lease renewals generated, sent, and e-signed automatically 60 days before expiry
✓ Automated compliance calendar — renewals, inspections, and insurance tracked and alerted
✓ Payments reconciled automatically with your accounting tool
18+

hours per week recovered. At $25/hr owner time value, that's $23,400/year back to your business — or the equivalent hiring a part-time employee without the overhead.

The Offer

What Property Ops does for you

Four core processes. Fully automated. One dashboard.

01

Tenant Screening

Applicants submit once. We run credit, employment, rental history, and background checks. Ineligible candidates rejected automatically; top 3 presented with scorecard.

02

Maintenance Dispatch

Tenants submit via a simple form. The system categorises urgency, routes to your preferred contractors, tracks response time, and follows up until resolved.

03

Rent Collection

Automated reminders at day 1, 5, and 10. Late fees applied by policy. Online payment portal. One-click reconciliation with QuickBooks, Xero, or your accounting tool.

04

Lease Renewals

Renewal triggers 60 days before expiry. Terms generated from template, sent for e-signature, executed documents stored. Options adjusted for annual rent review.

05

Owner Reporting

Weekly automated reports sent to property owners: rent collected, maintenance completed, vacancies filled, financial summary. No more manual report prep.

06

Compliance Calendar

Track insurance renewals, gas safety checks, EPCs, HMO licences, and inspection dates. Automated reminders at 90, 60, and 30 days. No missed deadlines.

How It Works

From sign-up to time savings in 2 weeks

Week 1

Audit & Map

We map your current workflows, identify the process owners, and define automation rules for each of the six core processes.

Week 1–2

Build & Connect

We build the automations, connect your accounting tool, tenant portal, and contractor database. Test every flow end-to-end.

Week 2

Deploy & Train

We go live, train your team, and hand over the dashboard. Ongoing improvements and adjustments included in the first month.

Ongoing

Monitor & Optimize

We monitor performance, adjust rules as regulations change, and add new automations as your portfolio grows — included.

Comparison

Property Ops vs doing it yourself vs enterprise software

DIY / Manual

Setup time0 days (starts manual)
Monthly cost20+ hrs/week × $25/hr = $2,000+/mo
Late rent loss5–8% of rent roll
Tenant screening2–4 hrs per applicant
Maintenance response24–72 hr average
Lease adminManual per renewal

Property Ops

Setup time2 weeks
Monthly cost$99/mo + $699 setup
Late rent loss<2% of rent roll
Tenant screening15 min auto-scored
Maintenance response<4 hr dispatch
Lease adminAuto-generated + e-signed

Enterprise software (Buildium, AppFolio): $300–600/mo · 6–12 week setup · locked-in contracts

Common Questions

Objections, answered before you ask them

"We're too small for this kind of system" +
Property Ops is built for companies with 50–500 units. If you have fewer than 50 units, DIY guide ($199) is a better fit. If you have more than 500, you should be looking at Buildium. In between, you're paying the manual tax — and we're the cheapest way to fix it.
"I already use software for some of this" +
We don't replace your tools — we connect them. If you already use QuickBooks, Xero, TenantCloud, or similar, we integrate with what you have. Property Ops sits on top and fills the gaps. You keep what works; we automate the rest.
"I don't want to hand over operations to an AI" +
You stay in control. Every automation has manual override. The system flags decisions (auto-reject an applicant, auto-charge a late fee) and you set the rules. We automate the repetitive execution, not the judgment calls. You approve the policy; the system executes it.
"How long does it really take to set up?" +
Two weeks from kickoff call to live. Week 1 is mapping your current processes and setting rules. Week 2 is building, testing, and training. Month 1 includes unlimited adjustments as you discover edge cases. After month 2, you're running with <2 hrs/week of operational overhead.
"What if it doesn't save us that much time?" +
If we don't recover at least 10 hrs/week in your first 60 days, we work free until we do. We track time saved from day one. The guarantee is simple: you get measurable time back, or the service is on us until you do.
"Can we build this ourselves with Zapier / Make?" +
You can — and we'll show you how. We offer a $199 DIY implementation guide that covers the architecture, tool stack, workflow blueprints, and template automations. If you're technically capable and have 20 hours to dedicate, it's the cheaper route. Most property managers don't have that time — that's why we built the done-for-you version.

Stop running operations. Start managing properties.

Deployed in 2 weeks. $699 setup, $99/month. First month's adjustments included. Cancel anytime.

Book a discovery call →

Or email [email protected] · 30-min call, no obligation